Contents 1 Mail Transition Notes 1.1 Google's gmail 1.2 Logging in - First Time 2 Notes 2.1 Thunderbird / Apple Mail / Other Mail Clients (IMAP) 2.2 Thunderbird / Apple Mail / Other Mail Clients (POP3) 2.3 Spam 2.4 Filters, Sorting your Mail

Mail Transition Notes

This page is for people who are paying for either username@gigo.com addresses, or for their personal domain email, to move to Google Apps for Business. If you're not paying for your @gigo.com address to move, your address is now username@free.gigo.com. You'll see this when you log into the server, as part of the login announcements (motd).

Google's gmail

Google has a _lot_ of information already published. Some pointers:

• Getting Started
• Organizing your mail

Logging in - First Time

Logging in is easy:

• Go to https://gmail.com/
• Sign in as username@gigo.com (or your primary email address, if you're a domain user).
  • When I move your account over, I'll let you know what your primary address is.
• Your password is probably the same as your previous mail password.
  • Unless it was too short, or too simple. In which case, I'll have to talk to you..
  • 877-433-7537 x22 to reach me.

Notes

Thunderbird / Apple Mail / Other Mail Clients (IMAP)

If you prefer to use your regular mail client, using IMAP, this requires a bit of setup (at first). If you're completely non-technical, get my help.

Google's notes:

• Learn more about IMAP
• Getting started with POP/IMAP

My notes:

• Log in to gmail, with your gigo address.
  • Go to Settings (upper right, looks like a gear)
    • Go to "Forwarding and POP/IMAP"
      • Scroll down a bit, to "IMAP Access"
        • Enable IMAP
        • Scroll down to the bottom, hit "Save Changes"
        • Click "Configuration instructions" Configuration instructions for further help setting up your mail software.
  • Go to Settings (upper right, looks like a gear)
    • Go to "Labels"
      • Any folder you want available to all your devices, click "Show in IMAP"
        • I recommend unchecking the mailbox called "All Mail".
        • This is a special folder, that has a copy of every mail message, duplicated from your other folders.
        • You probably don't really want your mail software downloading every message a second time.
        • You can always go to gmail to read this via web, if you're looking for old mail.
        • If you have a _lot_ of email, you probably don't want to hit Google's daily limits downloading archived mail.
        • Especially if you're doing this once for the laptop, once for the iphone, once again on something else..

Thunderbird / Apple Mail / Other Mail Clients (POP3)

Note that if you use POP3, your actions are not synchronized across either gmail or your other devices. I personally recommend IMAP as much as possible.

• Log in to gmail, with your gigo address.
• Go to Settings (upper right, looks like a gear)
  • Go to "Forwarding and POP/IMAP"
    • Review the settings for POP3
    • Hit "Save Changes" if you make changes
    • Click "Configuration instructions" Configuration instructions for further help setting up your mail software.

Spam

Google's basic spam level filtering is decent, but not perfect. If you want it to get better, you need to spend a bit of time helping Google learn what *you* consider to be spam. This is as simple as marking mail as either "Spam" or "Not Spam" when they get it wrong.

Using "gmail"

• Any mail you see that is spam, report it as spam.
• Periodically check your spam folder. Any message that is not spam, mark it as not spam.
• More information: http://support.google.com/mail/bin/answer.py?hl=en&answer=6602

Using "IMAP" (anything that isn't the gmail web interface)

• Anything that is spam, drag it to your '[Gmail]/Spam' folder.
• Anything in your '[Gmail]/Spam' folder that is not spam, move it to your Inbox.
• Google recommends turning off any built in junk filter you have; instead use Google's (and train it properly) so that it works regardless of what device you read email with.
• More information: http://support.google.com/mail/bin/answer.py?hl=en&answer=78759

Filters, Sorting your Mail

Google does support server-side filtering of email. You define the filters; and your mail will be either routed to folders (labels) automatically, or discarded automatically, based on your choices. This will happen as new mail comes in; and it won't matter what device you read your email with.

Google's documentation on this is at http://support.google.com/mail/bin/answer.py?hl=en&answer=6579 .

Personally, I have found this to be the most efficient way to create filters.

• Log in to gmail, with your gigo address.
  • Find a message that was not filtered, that needs to be
  • Select the message (click it); that will open the message.
  • Click the More button, then Filter messages like these.
  • Click "create filter with this search"
    • I recommend "Skip the inbox (archive it)" to have messages *move* to a new folder instead of just copy to a folder
    • "apply label" to give it a folder name
    • "also apply filter to XXX messages" - click this if you want to move *all* matching messages in your inbox right now (recommended)
    • "create filter"